People, Performance, Portfolios, Processes, Products and Projects
PMComplete™ Timesheets ManagementPMComplete™ is the complete Timesheets Management solution addressing:
Each of the above listed items consists of multiple PMComplete™ functions that allow you to add new records, change, replicate, delete and list existing records, chart, enquire and report on records, add an unlimited number of soft copy document attachments to records, classify records, monitor their status through their life cycle, sort the displays into a variety of sequences, print reports, drill-down on reports and e-mail these reports. PMComplete™ provides a complete time and cost control capability, either for a specific project, a portfolio/programme of projects or for a practice as a whole. This works extremely well for projectised organisations that operate on the basis that "everything is a project". PMComplete™ allows you to record time against project tasks and then have PMComplete™ update the percentage complete automatically for you. It is not mandatory to specify a project task (you can just enter a description of the work performed). Time is entered on a weekly basis. You define a set Week-Ending Day (eg, Sunday) and then people enter time for the week preceeding that day. They can enter their time at the end of the week or during the week (whatever is convenient to them). After completed, a timesheet is flagged as such by the person and it is then ready for authorisation and posting. People can work on multiple projects concurrently. There is no limit to the number of timesheet entries a person makes for a week (or even a day). Usually there would be at least one timesheet entry per day. Timesheets can be entered by the subject person themselves or can be entered by an administrative assistant or any combination that makes sense for the enterprise and the individuals. Timesheets may only be entered for open accounting periods. Timesheets can be reversed out if an error is detected. Both regular hours and overtime hours are recorded on a timesheet. You can set up PMComplete™ security to define who can enter time against a project and even a task. This can be "Open Slather" (ie, anyone can put time against any project), "Project Team Members Only" (ie, only those people who are defined as working on a project may enter time against that project) or "Assigned Task Only" (ie, only people assigned to a task can enter time against that task). These security settings are defined on a project-by-project basis. Thus Client-based projects may have a tighter security than internal non-controllable overhead projects (eg, Leave). You can insist that timesheets be authorised (or not) prior to being posted to project ledgers. Authorisation is performed by way of the PMComplete™ WorkFlow functionality. This means you can set up different people to authorise different amounts of time, you can reject with a reason, you have a backup solution if an authoriser is not available to authorise and it is all performed by way of e-mail. You can define which people must complete a timesheet (eg, contractor, subcontractor and vendor staff may not be required to do so). The "Missing Timesheets" report is used to quickly identify who these people are, to facilitate giving them a "hurry up". These people will receive an automatic "hurry up" e-mail generated by the "Missing Timesheets" report. You can print a timesheet in a variety of different formats. Formats can be seleted on an ad hoc basis or can be standardised across the whole enterprise. You can copy a timesheet for one week to another (eg, if a person is essentially working on the same activities from one week to the next, then this function saves a lot of data entry time). You can mark time as being "Not Billable" if you wish. You can optionally enter a Work Type (eg, Selling, Developing, Supporting, Managing, etc) if you require analysis of time at this level. Projects are created for all overhead activities (eg, Leave, Training, Administration, etc) so that a person's complete time usage can be monitored. Projects are defined as being either Internal or External. This governs a person's Billability (Billability is that percentage of time spent on External projects). Projects are also defined with a Billing Type of either Fixed Price, Time and Materials, Fixed Price Rolling by Phase, etc. Internal projects are further defined as either being Non-Controllable Overhead (eg, Leave) or Controllable Overhead (eg, Training, Product Development, etc). PMComplete™ does not use Factoring when costing timesheets to projects. Factoring is the technique of calculating a prorata cost rate when a person works more than the standard work week hours. Put another way, every hour worked on a project will be costed to that project at the same, Project Cost Rate. The following diagram will help to clarify how the various components of PMComplete™ Timesheet Management interact:
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